Finance Assistant

Closing Date: 21/04/2023

Department: STM Group

Location: UK/Gibraltar

Reporting to: Financial Controller

Direct Reports: None

​Statement of Responsibility

To be responsible for the accounts’ payable function for our UK businesses and assist in other accounting, reporting and administrative areas in support of the Finance Team to include daily banking reports, bank reconciliations, accounts receivables and other ad hoc tasks as may be required.

Key Responsibilities

The duties and responsibilities of the Finance Assistant include, but are not limited to, the following tasks and activities:

Responsible for all aspects of the accounts payable function:

  • Monitoring the Accounts Payable mailbox to ensure all supplier invoices and queries are attended to promptly and in an appropriate manner
  • logging purchase invoices and credit notes received and obtaining authorisation from relevant budget holders
  • posting invoices into the accounting system and filing copies to ensure they are easily retrievable
  • preparing vendor payments
  • sending remittance advices to suppliers once payments have been made
  • ensuring payments posted into the supplier accounts are allocated to the invoices they relate to
  • reconciling supplier accounts
  • expenses processing
  • To commit to and uphold the STM Group Organisation Values: Showing Care & Respect; Taking Personal Responsibility; Having a Passion for Excellence; Striving for Business Success and Working Together.

Assisting/covering the Finance team in:

  • daily bank reporting to the operations teams
  • processing of bank payments in the Banking systems in accordance with Group policy
  • posting of bank transactions and reconciliation of bank accounts in the accounting system
  • general ledger postings/reconciliation including inter-company transactions
  • supporting the accounts receivable function including responding to the customer queries
  • VAT returns preparation
  • provision of support for the month-end and year-end reporting process as directed
  • any other duties as required

Finance duties for the UK Pensions business, including:

  • VAT returns re commercial property as well as the VAT registered entities
  • daily banking reports
  • ad hoc analysis as required
  • develop and improve processes and procedures
  • providing support to management
  • understanding the purchases ledger
  • understanding the sales ledger area and providing support
  • understanding of banking area and providing support

Key Interfaces

  • STM Group colleagues
  • Clients/customers
  • Third party suppliers
  • IFAs
  • Compliance and Technical Department
  • Team members
  • IT

Job Requirements & Person Specification

  • Experience working in an account’s environment
  • Good knowledge of Excel spreadsheets and accounting systems
  • Relevant qualifications or working towards an accounting qualification an advantage
  • Use of SUN Accounting system an advantage
  • Good organisation skills and able to prioritise
  • Numerate
  • Good interpersonal, communication and relationship management skills
  • Flexible and adaptable to changing priorities
  • Attention to detail
  • Team player
  • Excellence and quality in service delivery
  • Demonstrates innovation and added value towards customers’ needs
  • Acting with accountability and integrity
  • Shows flexibility and commitment to continuous improvement
  • Team spirited, co-operating with and respecting colleagues

The tasks listed are not meant to be exhaustive and you may be asked to undertake other reasonable tasks of a similar nature, but which are not explicitly listed in the job description.

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